The creation of a Project Plan is a fundamental element for any office move project. The detailed contents of the Project Plan will clearly depend upon the individual requirements & circumstance of each business, but this guide identifies key elements that most Project Plans should incorporate.
The intelligent use of your project planning documents, spreadsheets and checklists will not only help you plan the office move, but also act as your road map to carry out the many tasks involved with the project.
CMR Relocation Manchester can help with any aspect of your office move / relocation, but incase you are after simple guide, then check out some of the pointers below, a member of our office move manchester team are more than happy to come and see you..
Key Dates
- Termination date of existing lease
- Required date to be in new office
- Target date for identification of new office
- Completion date of lease negotiations of new office
- Commencement & completion dates for fit-out or refurbishment of new office
Office Move Strategy
- Select suitable and competent Office Move Project Leader
- Get buy-in from internal decision makers on key drivers & major requirements of new office
- Develop and communicate the Move Plan to employees
Develop Moving Office Brief
- Establish current and projected staffing levels
- Establish key operational areas (meeting rooms, reception, offices, board room, kitchen etc)
- Establish required size of new office
- Identify desired location of new office
- Agree type & style of new premises
- Determine the type & length of lease required
- Develop a moving office budget
Selection of New Premises
- Instruct a Property Consultant
- Establish a short list of suitable properties
- Visit and evaluate each property with your Consultant
- Review cost analysis of preferred options
- Examine viability of space plans of each option
- Identify target premise (s)
OFFICE RELOCATION PROJECT PLAN
Legal Considerations
- Instruct a Property Solicitor
- Negotiate & carry out Dilapidations schedule on existing property
- Negotiate the detail of the lease documentation on new property
Office Design & Fit-Out Details
- Arrange for Office Design and Fit-Out companies to pitch on the delivery of your new office environment
- Develop initial space plans and concepts on preferred option (s) for new office
- Discuss & agree design ideas for new office
- Get detailed design, specification, costings & timings quotations
- Appoint preferred Fit-Out partner and sign off on design plans & budget
- Statutory approvals process begins (Building Regulations, Planning Permission, Landlords Approval etc)
IT & Telecoms
- Discuss your IT & phone requirements with IT & Telecoms Consultants
- Establish a suitable IT & Telecoms infrastructure in new office
- Establish key dates with BT and other service providers
- Take existing phone numbers with you?
- Determine internet and computer network requirements
The Physical Move
- Meet with Office Removals Companies and assess their capability
- Arrange any storage and/or archiving requirement
- Conduct a clear-out of any unwanted items prior to move
Corporate Considerations
